Run International Events
Without the Chaos.

From delegate registration to on-site QR check-in, hotel logistics, live sessions, and post-event reporting — QuickEvent manages the entire lifecycle of your international summit in one unified platform.

Request Demo See All Features
NATO-DTPA
Certified
E2E
Encrypted
iOS &
Android
AI
Translation
Multi­lingual
Platform

Logistics Chaos

Managing 500+ international delegates across hotels, airports, and transfer schedules in spreadsheets leads to missed transfers and angry delegates.

Paper-Based Accreditation

Printed badge packets, manual sign-in sheets, and fax-based visa invitation letters — slow, error-prone, and impossible to audit in real time.

Delegate Confusion

Delegates in an unfamiliar city don't know when their shuttle leaves, which session room to go to, or where to find their hotel details — every question is a support ticket.

How It Works

Three Steps to a Flawless Event

QuickEvent guides your team from first registration to final attendance report — no configuration chaos required.

1

Register

Delegates self-register via role-based dynamic forms. OTP authentication, social media linking, and dietary preferences — all captured in one workflow. Organisers review and approve in bulk.

2

Manage

Assign hotel rooms, configure transfer schedules, build the session programme, and set up sponsor booths — all from a single admin dashboard. Real-time sync pushes every change to delegate apps instantly.

3

Execute

On the day, QR check-in clears accreditation in seconds. Live Q&A, AI-powered translation, and push notifications keep every attendee informed. Post-event, export attendance rosters and audit trails with one click.

15 Integrated Modules

Everything You Need. One Platform.

From delegate registration to post-event analytics — every module is built for large-scale international events.

Registration

  • Role-based dynamic forms — Participant / Speaker / PoC types
  • Multi-step workflow with OTP-based secure authentication
  • Alternative e-mail support and social media account linking

Mobile Apps

  • Attendee App and Organiser App — iOS & Android, real-time sync
  • Personal agenda management and QR-coded digital badge
  • Push notifications, favourites, and offline-capable PWA

Virtual & Hybrid Events

  • Online and hybrid event support with virtual networking environment
  • Live Q&A, polls, and real-time audience interaction
  • On-demand content access and multi-timezone scheduling

Reporting & Analytics

  • Custom event dashboard with attendance roster reports
  • Transfer logistics summary and configurable report templates
  • Excel / CSV bulk export and tamper-evident audit trail

QuickEvent Pay

  • Secure payment processing with diverse payment options
  • Paid service selection and financial overview with invoices
  • Refund request handling and payment reconciliation

Check-In

  • Onsite and mobile check-in portal with QR-based self check-in
  • In-browser camera scanning and mobile-wallet integration
  • Individual & batch QR code generation for all delegates

Marketing

  • Responsive event websites and announcement authoring & publishing
  • E-mail, in-app and push alerts across multi-channel communications
  • Last-minute attendance feedback collection

Event Logistics

  • Inbound / outbound flight records and airport transfer requests
  • Hotel information, dietary & allergy register, group management
  • Accompanying guest registration with special handling

Sponsor & Exhibitor Management

  • Self-service exhibitor portal with floor plan management
  • Lead capture & qualification and meeting matching
  • Session sponsorship tracking and exhibitor analytics

Accounting & Budgeting

  • Financial summary reports with audit trails
  • Configurable revenue categories and payment reconciliation
  • Per-event P&L view for finance team reporting

White Labelling

  • Full white-label capability with custom branding across all surfaces
  • No-code form builder with module enable / disable toggles
  • Versioned configuration with instant rollback

Attendee Engagement

  • Live Q&A, polls, and AI-powered multilingual translation
  • End-to-end encrypted 1:1 meeting and chat (E2EE)
  • Participant networking directory and session star ratings

Speaker Management

  • Session assignment & scheduling with visual agenda builder
  • Biography & abstract management and presentation upload
  • Programme PDF export for print and digital distribution

Services & Support

  • FastTrack onboarding, training, and personalised account manager
  • Pilot event on-site support and post-go-live hypercare window
  • Emergency information page and 24/7 technical support

Integrations

  • OAuth 2.0 / OIDC / SAML 2.0 and OpenAPI 3.x REST API
  • Containerised stack — supplier-hosted (EU/NATO region) or on-premises
  • Hybrid deployment option for air-gapped or classified environments
Two Portals. One Platform.

Built for Organisers. Loved by Delegates.

The admin dashboard and delegate mobile portal are two sides of the same real-time system.

Admin Dashboard

Organisers Manage Everything

A unified command centre for your entire event — delegates, hotels, transfers, sessions, sponsors, and finances — updated live across all connected devices.

Bulk approve and assign delegates in seconds
Live transfer and hotel occupancy tracking
Real-time attendance and session analytics
Push announcements to all or selected delegates
AD
Ahmed Al-Rashid
Room 412 · Transfer 14:30
Checked In
SC
Sofia Chen
Room 318 · Transfer pending
Registered
MB
Marcus Berg
VIP Floor 7 · Private transfer
Checked In
+
487 more delegates
View full roster →
All Rooms
Delegate Portal

Delegates Worry About Nothing

Every delegate gets a personal portal on their phone: schedule, hotel details, transfer times, documents, real-time updates, and a QR badge — all in one place.

Personal agenda with session favourites
Transfer time, pick-up point, and hotel info
QR digital badge — no printed pass needed
E2EE 1:1 messaging and networking directory
Next Session — 14:00
Hall A · Plenary Opening
20 min
Transfer — 09:00 tomorrow
Hotel lobby → Conference Centre
Confirmed
Your QR Badge
Tap to display at check-in
Ready
Mobile & PWA

Works on Any Device.
No App Store Needed.

QuickEvent is available as native iOS and Android apps for the best on-device experience, and as a Progressive Web App installable directly from the browser — no IT deployment required.

Personal delegate portal — schedule, hotel, transfers, QR badge
Real-time push notifications for schedule changes and alerts
In-browser QR scanning for fast on-site check-in
Multi-timezone scheduling — attendees always see local time
On-demand content access for virtual and hybrid sessions
Offline support — works in low-connectivity conference venues
Download on theApp Store Get it onGoogle Play
09:25100%
DAY 01  ·  Monday, May 19
NCU Global Defence & Security Summit 2025
6Sessions
14Speakers
248Delegates
Summit toolkit
Badge
QR access
Documents
Files
Venue
Floor maps
City guide
Explore
Emergency
Contacts
Travel
Flights · Hotels
Home
Schedule
Messages
Network
Profile
Event Lifecycle

From Invitation to Final Report

QuickEvent covers every phase of your event, so no stage is left to manual process or spreadsheets.

Pre-Event

Event setup, form builder, invitation, and sponsor onboarding

White-label portal Sponsor setup Hotel allocation

Registration

Delegates self-register, upload documents, and complete payment

OTP auth Multi-step forms Travel info

Logistics

Flight records, airport transfers, hotel assignments, dietary requirements

Transfer planning Room allocation Group management

On-Site

QR check-in, badge printing, VIP handling, and real-time attendee support

QR check-in Live attendance Accreditation

Sessions

Programme management, live Q&A, AI translation, and hybrid streaming

Live Q&A AI translation Virtual access

Reporting

Attendance rosters, financial reconciliation, and audit trail export

Excel export Audit trail Post-event survey

Ready to Run Your Next Summit?

See how QuickEvent eliminates logistics chaos and gives every delegate a flawless experience — from registration to final report.

Request a Demo